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5 Risks of Using ChatGPT, Gemini or CoPliot for Tenders & RFPs You Need to Know

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5 Risks of Using ChatGPT, Gemini or CoPliot for Tenders & RFPs You Need to Know

5 Risks of Using ChatGPT, Gemini or CoPliot for Tenders & RFPs You Need to Know

The Pros and Cons of Using ChatGPT in Tender and RFP Processes

In the realm of tenders and Requests for Proposals (RFPs), the information you share and how you share it is of utmost importance. Utilising tools like ChatGPT, CoPilot, Gemini or the likes for these processes brings with it both opportunities and risks. Let's delve deeper into these aspects to gain a balanced perspective.

Risks Associated with Using ChatGPT and Similar Open-Source Chat Tools

1. Privacy Concerns: Everything you input into chat tools like ChatGPT can potentially be accessed by the provider of the tool, such as OpenAI, Google, or Bing. This raises questions about the security of your sensitive business information.

2. Data Usage: The information you share contributes to the training of AI models, meaning your data could indirectly assist in enhancing the tool for everyone - including your competitors.

3. Reliability: The answers you receive from open-source chat tools are not always error-free. Because these tools do not solely rely on validated sources, there's a risk that the responses might contain incorrect information.

4. Prompt Dependency: The quality of the responses you receive heavily relies on the detail and specificity of your prompts. Inaccurate or vague prompts can lead to low-quality answers.

5. Inconsistency: Open-source chat tools can vary in quality over time, making them less reliable for complex or critical tasks.

Benefits of a Specialised Tender and RFP Management System

1. Privacy and Compliance: Specialised AI tools, like Brainial run on securely deployed proprietary LMMs (TenderGPT) or on platforms such as Azure, which comply with stringent data regulations like the GDPR. This ensures that your information remains private and protected.

2. Secure Environment: All your data is stored in a secure environment, meaning it's not used to train AI models that could benefit your competitors.

3. Minimal Error Margin: Responses and suggestions are based on previous proposals within your own organisation, reducing the likelihood of errors.

4. Optimised Prompts: The need for prompt engineering is eliminated as these systems are already tailored to your specific needs in bid management.

5. High Quality Standards: You operate within a system set up to the highest quality standards, maintained by AI experts who refine your data specifically for your use.


Employing ChatGPT and similar tools in the tender and RFP process might seem appealing, but it's essential to be aware of the potential risks and limitations. On the other hand, a specialised tender AI system offers a safer, more reliable, and efficient alternative, tailored to the unique demands of this field. Choosing the right tools for your business processes is crucial for success in the competitive world of tenders and RFPs.

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